Last updated November 8, 2026
The Secret Santa Exchange is made by Ground Zero Projects & Consulting. This page explains what the app keeps when your group uses it, why, and how to have it removed.
What we store
- Your exchange: its name, dates, budget options and the look you picked.
- People: the household and first names the organizer adds, and the emoji avatar each person picks.
- Wish lists: the gift ideas people write, and the emoji reactions on them.
- Budget vote and draw: each household's vote, and who drew whom.
- Sign-in codes: invite codes, household passcodes, kids' PINs and the organizer PIN, so the right people can see the right things.
- Email, if you give it: when you make an exchange you can leave an email so we can help if you lose your organizer PIN. It's optional.
- Messages you send us: if you use the "Need help" form, we keep your name, phone or email, and your message so we can reply.
- Visit counts: we count how many times an exchange page is opened, so we know whether exchanges get used.
What stays on your device
Your browser remembers a few things so you don't have to keep signing in: a random device code, your sign-in for that exchange, and whether you muted the sound. These stay on your phone or computer and aren't used for advertising. Signing out clears your sign-in, and clearing your browser's site data removes all of them.
Who can see what
- Everyone in an exchange can see the names, avatars and wish lists in it.
- A household sees its own vote and the matches for its own people. A kid signed in with a PIN sees only their own match.
- The organizer can see the households, set the budget, run the draw, and delete the exchange.
- Ground Zero Projects can see the stored data to run the app and help when something goes wrong. We don't sell it, and we don't use it for advertising.
Kids
Kids take part through their household. A parent or the organizer adds them by first name, and a parent sets their PIN. We don't ask kids for an email, phone number or any other contact details. Please use first names or nicknames only.
Services we use
- Supabase stores the exchange data.
- Cloudflare hosts this website.
- Google Fonts and jsDelivr supply the fonts and a code library. Your browser downloads them directly, so those services see your IP address the way any website does.
We don't use advertising trackers or analytics cookies.
Removing your data
The organizer can delete the whole exchange at any time from the Organizer panel, and that removes its households, names, wish lists, votes and matches. To remove a single person, your email, or a message you sent us, email us and we'll take care of it.
Questions
Email antonio@groundzeroprojects.ca or visit groundzeroprojects.ca. If this policy changes, we'll update this page and the date at the top.